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Vivienne Lesa
Project Accountant , World Bank and European Investment Bank funded Project
Lusaka, Zambia
Accomplished Finance Professional with 15+ years of progressive experience in Budgeting, Financial and Cost Accounting ,Payroll, Payables, Receivables and Financial Management of Donor Funded Projects Successful record of setting up new Finance offices and manging high performance teams.
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Area of Expertise:
  • Trade, Finance, Economics, Cooperation, Global
Professional Experience:

Project Accountant
USD 240 million Project co-financed by World Bank and European Investment Bank – 2014- June 2021
1.Liaise with Government and other stakeholders on matters of a financial nature that impact on the project
2.Provide all necessary financial Management and ad hoc tasks to the Project implementation Unit (PIU)to enable support that enhances cost efficiency in line with project deliverables
3.Review journal vouchers(JVs) prepared by accounts staff
4.Partner with Procurement to raise Purchase requisitions, system approvals and Purchase Order raising
5.Provide approvals for all invoices and accounting entries using Oracle financials(ZESCO Online System)
6.Ensure appropriate procedures are followed in accordance with guidelines for donors
7.Review fund requests comparing with work plan and budgets.
8.Make Tax and other Statutory payments and ensure to pay on time to avoid penalties
9.Review accounts documents to ensure proper coding.
10.Conduct onsite visits of project sites
11.Prepare and monitor annual work plans in conjunction with procurement
12.Prepare Statement of Expenditure(SOEs) and Interim Financial Report (IFR) for World Bank on monthly and quarterly basis respectively .This includes Variance analysis reports
13.Prepare annual Financial statements for the project as well as coordinate internal and External audits with Auditors
14.Review internal controls in the project and ensure strict adherence by Project staff
15.Review assets register and ensure all assets of the project are properly recorded and accounted for
16.Prepare and maintain Budgets as well as coordinate the budget process with other sections
17.Participate in Tender Evaluations to evaluate prospective project contractors under International Competitive bidding guidelines by interpreting Financial Statements and ascertain financial viability of bidding companies
18.Withdraw project funds from World Bank using Client Connection System.
19.Review monthly Bank Reconciliations for Project Bank accounts.
20.Prepare monthly expense monitoring reports and flash reports for the Donors and PIU for their decision-making. This also ensures there is no ineligible expenditure
21.Provide supervision as well as mentoring of Accounts staff
22.Maintain proper filing system for all project related financial documents

Senior Financial/Receivables accountant
Transmission Directorate- 2012-2014
1.Prepared monthly flash reports on the bank position and status of accounts
2.Prepared daily cash position reports for management decision making
3.Reviewed and approved Bulk Sales invoices for exported customers prepared after collection of monthly readings
4.Approved reconciliations prepared for Receivable clients with Company position
5.Checked receivables ledger before submitting to Revenue office for follow up of overdue accounts.
6.Checked Journal vouchers done by accounts staff before they entered the Journal Vouchers for all adjustments pertaining to reconciliations.
7.Provided an oversight for Payables office by approving payroll computations which were retirement benefits, payments outside payroll and scrutiny forms for staff loans

Payables Accountant
Corporate Head Office- 2010 -2012
1.Reviewed the expenditure tracking report and ensured that all expenses were captured
2.Attended to internal and external client queries and escalated them to Chief Accountant if unresolved.
3.Checked all Reconciliations for Payables accounts to supplier statements
4.Prepared Audit schedules and made follow ups to clear all outstanding prepayments
5.Prepared funding requests to Treasury depending on the outstanding payables and their age.
6.Liaised with other divisional Payables offices in compiling a corporate aged Payables listing
7.Checked and ensured that invoices were paid according to the invoice terms.

Masters Certificate in Project Management 2017
(George Washington University)

Master of Business Administration 2016
(University of Manchester)

Association of Chartered Certified Accountants(ACCA)2010
Zambia Centre for Accountancy Studies
Affiliations and Achievements:
1.In 2014, I set up the Project accounts office for the Lusaka Transmission & Distribution Rehabilitation Project (LTDRP) where we have been receiving unqualified audit reports from our external auditors.

2.In 2010 as Payables Accountant, I reconciled a long outstanding debt of $ 400, 000 for an Insurance scheme where employees were insuring their vehicles and deductions being done through the payroll for onward remittance to the insurance company.

3.As Payables Accountant at Corporate Head office, I established a back office and split staff so that those at back office could deal with Payables reconciliations and prepare audit schedules while the front office staff concentrated on the daily operations of the office. This helped clear the backlog of unreconciled accounts $100, 000 USD and established a good working relationship with suppliers.

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    Years of Experience:
    10-15 years
    Highest Qualification:
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