Request for Proposal
Endline Evaluation Consultant
For the Strengthening Climate Resilience
In the Mekong Sub-Region Project, Mekong Regional Water Governance Program
July-October 2025
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OVERVIEW
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Start date
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17th July 2025
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How to apply:
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Interested service providers or private companies are invited to submit expressions of interest providing the following:
- A proposal outlining an indicative methodology and timeline to complete the consultancy (2 pages)
- A high-level budget indicating fixed and variable costs, including local enumerators and interpretation costs during field data collection (1 page)
- A brief response against the selection criteria as set out in the ‘Requirements’ (2 pages)
- Brief CV of all team members relevant to the ToR to be involved in the consultancy.
- Examples of similar or relevant work undertaken to illustrate analytical and writing skills.
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Deadline
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July 08th, 2025, 23:59 (GMT+7)
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Application to be submitted to
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Assignment location:
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Flexible location, and required field travel to Mekong countries (Cambodia, Laos, Thailand) where possible, for data collection.
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PURPOSE OF THIS CONTRACT
Oxfam Mekong Water Governance Program is recruiting an external consultant to support the undertaking of a Rapid Endline Evaluation (REE) of the Strengthening Climate Resilience in the Mekong Sub-region (SCR) project. The SCR Project places a strong emphasis on learning, accountability, and continuous improvement through its evaluations, aiming to generate knowledge and insights that inform future programming and contribute to strengthened climate resilience across the Mekong Subregion.
Building on the Mid Term Review, the REE will update the MTR findings and examine SCR's progress against outcomes, effectiveness of implementation and draw out lessons for future iterations of the project. The focus will be on understanding the effectiveness of local, context-specific strategies and their impact and contribution to the project's outcomes.
PROJECT BACKGROUND AND CONTEXT
The Strengthening Climate Resilience in the Mekong Subregion (SCR) project is an AUD 4.5 million initiative funded by the Australian Department of Foreign Affairs and Trade (DFAT), implemented from March 2022 to November 2025. In alignment with government efforts in addressing climate vulnerability and building community resilience, the project aims to strengthen the capacity of riverine communities and local governments across Cambodia, Lao PDR, Thailand, and Vietnam. Therefore, they are able to better manage climate and disaster risks. By facilitating inclusive and locally driven Disaster Risk Management (DRM) and Climate Change Adaptation (CCA) planning, SCR seeks to reduce vulnerabilities while promoting collaboration across stakeholders. Oxfam leads the implementation in partnership with civil society organisations, local authorities, academic institutions, and regional bodies, emphasising inclusivity through Gender Equality, Disability, and Social Inclusion (GEDSI) principles.
The strategy of the project aims to bring positive impact in three domains of change - strengthened capacity of the riverine communities and local authorities on inclusive climate and disaster risk management and improved hydro-meteorological data sharing for early warning. By the end of the project, it aims to achieve the following three outcomes:
- Target riverine communities are implementing inclusive Disaster Risk Management and Climate Change Adaptation (DRM/CCA) plans
- Local authorities are supporting communities to manage disaster and climate related hazards
- Improved hydro-meteorological data is used by riverine communities and Disaster Risk Management (DRM) authorities.
In climate change adaptation, the project supports integration of disaster management and climate change adaptation into the commune's social and economic development plans, piloting climate-smart agriculture and applying nature-based solutions in disaster management and climate change adaptation. In disaster management, the project supports improve local disaster management mechanisms including improving coordination mechanism, strengthening technical capacity and develop community-based disaster risk management plan (CBDRM plan). In parallel, the project provides village speakers and influences hydrological and meteorological data sharing for early warning.
The project Mid-term review findings informed the ongoing challenges and the need for strengthen sustained efforts; thus, the project was agreed to extend to November 2025. The extension allows for deeper community engagement, further strengthening local capacities, enhancing implementation of the project GEDSI strategy and ensuring long-term sustainability of adaptation models. It also provides an opportunity for project to increase documentations and harvest the outcomes of the project, including best practices and lessons learnt.
The project baseline study was conducted in the end of 2022 to early 2023 to establish baseline values against the project results framework and key indicators. The assessment covered target areas in Cambodia, Lao PDR, and Thailand (the baseline team was not able to conduct field data collection in Vietnam; a literature review was undertaken. The baseline study employed multiple tools to collect data, including Household (HH) surveys, Focus Group Discussions (FGDs) with local communities, and Key Informant Interviews (KII) with local authorities and NGOs stakeholders. The study examined disaster management and climate change adaptation, specifically investigating knowledge, attitudes, and practices (KAP).
The Midterm Review of the SCR Project was internally conducted in the last quarter of 2024. It assessed progress and reviewed the effectiveness of the project’s strategies and approach including the review of the project GEDSI strategy implementation and lessons learned. Additionally, it gathered insights to refine the approach to ensure planned outcomes and targets are effectively achieved by the end of the project. This assessment employed various methodologies, including Desk review, Primary data collection in all target countries, and a regional reflection workshop, which brought together representatives from DFAT, Oxfam, local partners, academics, and government stakeholders across the four implementing countries.
The SCR project is concluding in November 2025, a Rapid Endline Evaluation (REE) will be conducted to assess the project's overall impact, effectiveness, and sustainability. The REE will determine how well the project has met the intended objectives and indicator targets.
The evaluation findings will be published on DFAT’s website, ensuring transparency and accountability to stakeholders and People We Work With including donors, partners, and communities. The evaluation must align with Oxfam and DFAT's evaluation requirements.
EVALUATION PURPOSE AND OBJECTIVES
The REE will assess the following:
- Achievement of the SCR’s intended outcomes;
- The extent to which the SCR was implemented efficiently;
- The extent to which gender equality, disability and social inclusion (ensuring the intersectional and separate approaches required in disability equity) GEDSI has been mainstreamed and targeted; and
- Key lessons from SCRs design and implementation to inform recommendations relevant to similar future work under the Mekong Australia Partnership. The REE will measure results against end of project targets and indicators. The analysis will be conducted and reported by country to generate meaningful findings that inform achievement and challenges at the country level.
The specific objectives of the rapid endline evaluation are aimed at:
- IMPACT: To identify the changes brought by the project, especially the direct and indirect impact on community resiliency related to the disasters and climate risks management.
- EFFICIENCY: To evaluate the efficiency of the resource allocation and utilisation in the project.
- EFFECTIVENESS: To evaluate the extent to which the project achieved the project’s outcomes and end of project target as per the project result framework.
- SUSTAINABILITY: To assess the long-term viability of the project's interventions, ensuring that inclusive DRM and CCA strategies and outcomes continue beyond the project’s completion.
- To evaluate the GEDSI outcomes, including effective norms approaches and monitoring and responding to (un)intended consequences.
- LEARNING: To draw out lessons learned and formulate actionable recommendations for future programming.
The primary users of the evaluation findings include DFAT for strategic decision-making, Oxfam’s Mekong Regional Water Governance Program (MRWGP), implementing partners, and local governments and stakeholders involved in climate resilience initiatives to improved DRM and CCA practices in the Mekong Subregion and the development of project designs in the theme of climate resilience and disaster preparedness.
SAMPLINGS
- Cambodia: 1) Stung Treng province, 2) Kratie province, 3) Rattanakiri province.
- Thailand: 1) Chiang Rai province 2) Phayao province
- Lao: 1) Lung Prabang province, 2) Champa Sak province
Given the distinct implementation approach and contexts, Vietnam will separately conduct the evaluation process, while still follow the guidance under this TOR including the overall methodologies, key questions, data collection tools, scope and objectives.
The field data collection aims to collect insights and perspectives from diverse groups (women, men, LGBTQ+, elderly and ethnic). It expects to conduct at least six to eight focus groups per country. Individual in-depth Interview samplings will be determined during planning and included in the Inception Report. The evaluation process will ensure the participatory process throughout the evaluation process, including the design, planning for field data collection, and analysis and reporting. The project’s GEDSI focal point will be consulted throughout the process and a list of CSO partners will be determined and included in the Inception Report. In case there is any potential limitation in addressing gender equality issues or reaching representatives of socially disadvantaged group, The limitation must be noted in the inception report and the final endline report.
DELIVERABLES AND TIMELINE
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Deliverable
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Timeline and review/approval process
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1. A verbal Briefing
A verbal briefing on key issues and priority information is organised to ensure mutual understanding and expectation of the REE.
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Third week of July (17th or 18 July 2025)
This will be about 90mn session with members of ERC.
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2. An Inception Report.
The inception report will include the details of the evaluation process, tools to be used for data collection, proposed sampling frame for data collection (FGD and KII), methodologies including the evaluation matrix, analysis and reporting process and field data collection plan.
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Third week of July 2025
Evaluation Reference Committee (ERC) will review and endorse the Inception Report prior to the start of primary data collection.
The Inception Report will be submitted to ERC at least 05 working days for review and comments.
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3. Field data collection
The field data collection process will follow the guidance of the field data collection plan based on the agreed timeline.
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Fourth week of July to fourth week of August 2025
SCR MEAL Coordinator will provide coordination support to the consultant/s and data collection team, while the respective country coordinators and partners will support coordination in the field.
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4. First draft report submission and preliminary findings presentation.
The consultant will prepare a preliminary findings presentation for the ERC, outlining key findings, gaps, lessons learned, and recommendations. The session will also allow for questions, feedback, and suggestions to improve the final report.
After the preliminary finding presentation, the consultant will revise the draft report.
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Second week of September 2025
ERC including donor, MEAL coordinators and country representatives, will participate in this session.
ERC will review and provide comments and feedback on the presentation materials within 05 days.
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5. Second draft report submission.
The revised draft of the report considers the comments, feedback and inputs from the preliminary finding’s presentation.
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Fourth week of September 2025
ERC will review the updated draft report and provide written comments for the consultant/s to address.
It expects to take 03 days for ERC to review and provide consolidated comments.
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6. Final Evaluation Report
A full evaluation report and a shorter version for publication and translation into Mekong languages.
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Second week of October 2025
ERC will confirm the report content.
This final review will take at least 3 days to confirm the acceptance of the final report.
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Others
- Eager and required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights.
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
The details of the application process can be accessed here: