Professional Experience:
HR/Admin Manager
Office Administration
• Implement office policies, standards and procedures
• Organize office operations and procedures
• Maintain office equipments, building and assets
• Review and approve supply requisitions to be released from store
• Liaise with Vendors, organizations
• Oversee PSU premises are kept secure and clean and equipment (air conditioners, generator, solar system and utility services are in good working condition.
• Responsible for overseeing maintenance and management of CIDA-PSU vehicles by monitoring the servicing and repair of vehicles, checking expiry dates of technical inspections of maintenance/service dates and licenses, and ensuring their update by ensuring that vehicles are properly insured and renewed as required, and maintaining regular correspondence with insurance companies;
2. Human Resources
• facilitating staff compliance to CIDA-PSU management tools and staff regulations including code of conduct and procedures; orientating new employees on employment policies and procedures and providing assistance on guidelines as required;
• Ensure compliance with staff Office policies.
• Design and implement training programmes for staff capacity building
• Recruitment of staff: Design Job description & vacancy notices, facilitate actual interview process and make recommendations for selection.
• Coordinate induction of new staff
• Oversee the operations of relevant staff through goal setting, monitoring and appraisals.
• Maintain and update all employee records in personnel files (both electronic & hard copies)
• Coordinate staff leave schedules, travel authorisations, staff step increments and other contractual issues
• Coordinate staff insurance, medical and pension issues
• Assign and monitor clerical and secretarial functions
• Oversee the work of the Receptionist, Administrative Assistant, Drivers, Cleaners and Gardener
• Evaluate staff performance
• Prepare staff monthly time sheets
• Coordinate staff leave schedules, travel authorizations, staff step increments and other contractual issues
3. Filing/Records management
• Maintain a proper filing and documentation system to facilitate storage and retrieval of documents, reports and correspondence
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• ?Ensure protection and security of files and records
• Transfer and dispose records according to retention schedules and policies
• Ensure personnel files are up to date and secure
4. Procurement and Contracting
• Oversee all office procurement
• establish and manage maintenance contracts/Standing Offer contracts with service providers/suppliers and overseeing service and maintenance contract monitoring and reporting:
• Ensure that all procurements and contracts are well documented and follow due process
• Responsible for the efficient and effective provision of functional IT and Internet Service Support to CIDA-PSU Sta